MINUTES OF MEETING REF: PNFM200315
DATE: Tuesday 20th March 2015
VENUE: 8pm Pyrford Village Hall
PRESENT: Martin Doyle (Chairman)
Cliff Bolton, Graham Chrystie, Ian Mills, Tony Pratt, Joy Sachak, Ian Whittle
- APOLOGIES: Derek Berriman, Brian Dodd, Carole Gale, Geoff Geaves, Pauline De Marco, Brian Wilson,
|2.0||The Minutes of the previous meeting on Monday 11th November 2014 were accepted.|
|3.0||Progress Reports from Editorial Group|
The revised timetable was based on going to public consultation around 8th May. Our consultant, Nigel McGurk, would have a preliminary look at the updated plan on 3rd and 4thApril and was available to do the “trial” examination from Monday 20th April.
In the absence of GG, IM reported that the plan was considered to be close to the point where it could be submitted to the consultant. It was agreed that one final check should be carried out to ensure that justification text did indeed justify the orresponding policies and were relevant to the policies.
The Plan presented to Woking Borough Council and then to the examiner should be accompanied, among other things by a consultation statement. This would include details of public meetings and open days and the results of responses to questionnaires. There had been 3 questionnaires and the results of these together with the suggested way in which these would be presented were shown by Ian Mills. It was agreed that this form was suitable and would also be used for the results from the 6 week consultation in may/June.
The format of the questionnaire would be similar to that which had been put on the forum website by Steve Wright. This listed the policies and asked if responders agreed or disagreed with them. There were 3 possible levels of agreement, by main working group (i.e. Built Environment, Open Spaces etc.), by policy, or by sub policy where policies included a number of sub policies. It was agreed that the questionnaire would ask for the middle option, i.e. agreement per policy. The questionnaire would also give responders an opportunity to add further comments. The introduction and questionnaire would be printed on 2 sides of A3 paper.
The questionnaire would be posted on the website and distributed to all households in Pyrford although members of the forum with email addresses could be contacted this way. If the timing was suitable it might be possible to have the questionnaire distributed with the spring Resident. Andy Grimshaw would be contacted to see whether this would be acceptable.
The Plan would be posted on the Forum website together with all supporting documents except the consultation statement.
It was agreed that the current version of the questionnaire which contained out of date policies should be de-activated from the website, so that residents would only respond to the official questionnaire that would be distributed at the start of the 6 week consultation period.
There would be a drop-in event in the Trinity room of the Church of the Good Shepherd from 10:00 to 16:00 on Saturday 11th April. We needed a rota to cover this event and presentation material. GC would seek to get a copy of the 1999 map showing areas of Special Residential Character in Pyrford. CB, IM, and IW agreed to be on the rota and IW would ask Carole Gale, Brian Dodd, and Pauline DeMarco if they could help.
We planned to have a gazebo outside the Village Hall from 08:00 to 22:00 on election day, Thursday 7th May. The council should be contacted to make sure they did not object to this.
There was no need to arrange further Public Meeting at this point. The Chairman could arrange one nearer the date of the consultation if he felt it was necessary.
|5.0||Impact of Proposed Wisley Airfield Development|
This proposal for a development of 2,100 homes on the Wisley airfield site would have a major impact on Pyrford as a result of increased traffic coming to use Woking or West Byfleet facilities and in particular to the mainline stations. It gave further support to the argument that any significant new housing in Pyrford would be unacceptable.
The forum will send a letter to Woking Borough Council expressing concern about the Airfield development. We were advised that letters to Guildford Borough Council from Pyrford residents would have little impact.
|6.0||Nomination of Land as Important to the Community.|
We would keep a watching brief on the Localism Act provision to register a restriction on land if the community wished to purchase it.
|7.0||Finance & Administration|
Our solicitor was progressing the work to get the Forum incorporated as a company limited by Guarantee. The view of the meeting was that the company name should include Pyrford Neighbourhood Forum. On incorporation there will have to be a memorandum covering the transfer of assets.
Brian Dodd has started the process for applying for 2015 funding.
There was nothing to report.
CB had filed an article with the Parish Magazine for the April issue to publicise the upcoming Drop-In event.
CB to organise notices for shop windows and local notice boards for the Drop-In event.
Tony Pratt raised the issue of land attached to the Rowley Bristow site. Although this is apparently not pristine green belt there are likely to be restrictive covenants on the land, restricting further development.
The Neighbourhood Plan should mention that there are 4 pre-schools in Pyrford.
|11.0||The next Committee Meeting should be arranged at the end of April, just before the consultation period.|