11/10/13 Committee Meeting

Martin asked those attending to introduce themselves and to state briefly which planning issues particularly interested them.   PB stated that in canvassing opinions, she found that many people want a recreation ground.   JW explained that Burhill estates had offered this many years ago but the residents did not want one in the location proposed.   VK stated that a disabled access swing would be a good idea.   GC mentioned that in terms of Burhill estates ownership of land there is great sensitivity around Shey Copse, particularly as the stables only have 2^1/₂ years left on the lease.   GC pointed out that some sites in Pyrford are critical and some are not.   MW stated that the Forum should be open to new ideas and new initiatives from younger residents moving into the area.

The minutes of the last meeting were adopted.

MD ran through the changes that have been made to the constitution, as agreed at the last meeting.  The changes were accepted by all present.

MD pointed out the changes that have been made to the Pyrford Neighbourhood Forum boundaries.  This was done to include as many streets as possible considered to be in Pyrford and to rationalise the boundary in other areas.   The plan takes the Parish boundary in the North and the Borough boundary in the South.   There are a few changes to these boundaries in the west around areas such as Shey Copse to include cottages and to follow more natural boundaries.

MD stated that the boundary takes as large an area as possible as it is far easier to remove, if necessary, than to add them in at a later date.   Everyone present agreed with the boundary map demonstrated by Martin.

AD

VK

PB

MD stated that a membership secretary was needed.   AD volunteered for the membership secretary post.   VK offered to help with the role.   PB and VK agreed to volunteer to cover Community Liaison.

MD

The issue of membership was raised.   CG stated it would be helpful to have a form that could be handed out to people as a means of collecting crucial data such as age and expertise.   It was pointed out that there is such a form on the website.   TP stated that parents are a very motivated group and that they should be targeted.   Several members stated the importance of getting younger people involved.

CG

VK

MD

Next public meeting.   Barbara and Cliff have produced a leaflet for distribution around houses to advertise the meeting on 24^th October in the Church of the Good Shepherd annexe.   It was suggested that the 2,500 copies could be increased to allow for leaflets being placed in venues such as the church, shops, surgery, social club, etc.   VK suggested a few changes to the leaflet.   VK and CG agreed to work on changes as quickly as possible.

There was some discussion of who might print the leaflets.   Some suggestions, including Pyrford Press, were made.

The nature of the public meeting was discussed.   It was felt that the meeting should be about building interest, with emphasis on the issues that residents might wish to engage with.   Opportunities should be given for people to express their views in smaller groups.   Sourcing of display boards and flip charts was discussed.

MD has arranged a meeting with Ernest Amoako, WBC Planning Policy dept.

CG

VK

It was noted that Cliff Bolton had ensured coverage of our meetings in local newspapers.

The final item on the agenda was the Forum’s online presence.   The website pyrfordforum.org is up and running and Facebook and Twitter accounts have been created.   VK offered to contribute to the Twitter account.   CG will share password with VK.